We, INSTANT FACTORING IFN S.A., with its seat located in Blvd. Nicolae G. Caramfil nr. 49, et. 4, cam. 9, sector 1, Bucharest, registered with the trade register under no. J40/3635/2018, Sole Registration Code (CUI): 39029401, as a data controller, based on the General Data Protection Regulation (the “Regulation”), hereby inform you that we process your personal data (the “Data”) as follows:
Instant Factoring IFN is a Romanian entity which provides support to Romanian SMEs by transforming their short-/long-term claims into cash.
After your registration on the Instant Factoring online factoring platform, Instant Factoring IFN S.A. must collect and process certain personal data concerning you and/or the legal representatives and/or shareholders and/or persons of contact (if applicable) of your organization.
Such data refer to: full name, title/job position, telephone number, e-mail address, year of birth, profession, photograph, work experience, legal and financial information.
Such data are collected as follows:
When registering on the Instant Factoring platform, only the data filled in by the applicant in the registration form are collected.
When submitting a claim assignment application by using the Instant Factoring platform, data are collected from publicly available sources such as the Trade Register (RECOM), the Electronic Archive for Security Interests in Movable Property (AEGRM), the Ministry of Public Finance, National Tax Administration Agency (ANAF), Courts Portal, Linkedin, your organization’s website.
1.1. Based on the execution and performance of factoring contracts and the taking of the required steps prior to entering into the contracts (Article 6(1) letter b) of the Regulation), we must collect and process certain Data for the purposes of:
The processing activities described under this item 1.1 are required because, without them, Instant Factoring IFN S.A. would not be able to enter into or perform factoring contracts.
1.2. Based on the compliance with legal obligations to which we are subject (Article 6(1) letter c) of the Regulation), we process Data for the following purposes:
1.3. Based on the pursuit our legitimate interests (Article 6(1) letter f) of the Regulation), we process Data for the following purposes:
ATTENTION – IMPORTANT:
This notice is given in line with the provisions of Article 14 of the Regulation and strictly and exclusively for INSTANT FACTORING IFN S.A.’s compliance with its information obligations as a data controller.
This notice does not constitute and may not be construed as a consent or approval from INSTANT FACTORING IFN S.A. with respect to any funding or claim assignment application and does not have the power of a notice served to the assigned debtor with respect to a claim assignment.
Based on the grounds and for the purposes mentioned above, when you submit a claim assignment application, we process the following data concerning you:
We also process Data regarding capital holdings and the capacity of manager/director/proxy, if applicable, of companies, as well as other Data registered in the Trade Register, such Data being obtained from the Trade Register Office to the extent that they are publicly available.
We obtain Data from our client who has a business relationship with you based on which our client issues invoices to you or your organization.
We obtain certain Data from publicly available sources such as the Electronic Archive for Security Interests in Movable Property (AEGRM), the Ministry of Public Finance, the courts portal, Linkedin, your website or your company’s website, Google.
In some cases, if there is a legal obligation, we also process your domicile address, ID information and Personal Identification Number.
Your Data will be disclosed only to the extent required by the processing purpose to our employees involved in activities related to the performance of activities specific to the factoring services provided to our clients, and, if applicable, to our clients and product and service providers, such as our courier service providers or IT support and management services providers, financial auditors, as well as to the competent authorities such as, where applicable, the National Tax Administration Agency (ANAF), Biroul de Credit SA, the National Bank of Romania, courts of law.
The main data recipients, in addition to public authorities, are Romanian entities: Zitec Com SRL, Zoho Corp, June Communications SRL, FAN Courier Express SRL, Neaga si Asociatii Contabilitate, Consultanta si Audit SRL, Cert Content SRL, Google Ireland Limited, Google Cloud Platform, Mailgun Technologies, Inc.
Your Data will be processed during the entire term of our business relationship or until the expiry of the legal time-limits for exercising our legitimate interests resulting from a contractual relationship (e.g. the expiry of the limitation periods of legal claims), and, in the case of supporting accounting documents which contain such data, until the expiry of their retention period as set forth under the applicable laws.
Based on the data processing grounds and purposes, you have the following Data related rights:
The restriction of processing may be requested in the following cases:
5.1. RIGHT TO OBJECT
5.1.1. Right to object to processing carried out based on the controller’s legitimate interest
You have the right to object, on grounds relating to your particular situation, to the processing of your Data carried out based on the legitimate interests pursued by us or a third party, including profiling on the grounds or for the purposes mentioned.
5.1.2.Right to object to processing for DIRECT MARKETING purposes
You have the right to object at any time to the processing of your Data direct marketing purposes, including profiling on the grounds or for the purposes mentioned.
You may exercise these rights free of charge by writing to us at the address: Blvd. Nicolae G. Caramfil nr. 49, et. 4, cam. 9, sector 1, Bucuresti or via e-mail at: email@example.com